Last update: 16 September 2024

In adherence to EU Directive 2002/58/EF on Privacy and Electronic Communications, as amended by Directive 2009/136/EF, Danish Executive Order no. 1148, ‘The cookie law’, entered into force in Denmark on 14 December 2011, we provide you with information about the use of cookies on our website www.eiva.com.

We are committed to protecting the personal information you give us and telling you how we use the information we gather about you.

Our website is owned by:

EIVA a/s
Niels Bohrs Vej 17, 8660 Skanderborg
Telephone: +45 8628 2011
Email: eiva@eiva.com

See a list of the cookies used on this website and how to change or withdraw your consent on these.

2.1 Cookie expiration time

Cookies are deleted automatically after a certain amount of time (vary depending on the cookie), but they are renewed after every visit. For more specific information on when the cookies used on our website expire, see the list of the cookies used on this website.

2.2 How to delete cookies

See this guide.

2.3 How do I avoid cookies?

If you do not want to receive cookies, you can block them. See this guide.

2.4 What are cookies used for on our website?

Cookies are used to collect statistics on the number of users who visit our website. This includes information about your actual location and how you accessed our website, which enables us to modify our web content accordingly. For more information, the list of the cookies used on this website.

2.5 Google

When you visit eiva.com, your visit will be shared with Google in order to make statistics and improve our website, measure the effectiveness of our marketing, and target ads to you. Statistical, anonymous data is stored until they lose business relevance. We also share information about your use of our website with Google. Google may combine this data with other information you have provided to them or that they have collected from your use of their services.

2.5.1 Google Analytics (traffic measurement)

We use cookies from Google Analytics to measure traffic on our website. You can choose to opt out of cookies from Google Analytics. 

2.6 Newsletter/email subscription

When you sign up to receive emails from EIVA, we will store and use the personal data provided in the form to keep you informed about EIVA’s news, insights and articles to let you know what we’re up to. This makes it easier for you to stay updated without actively having to hunt down the information yourself.

EIVA will only save the information you provide when signing up for the newsletter (company name, your name, (job title,) email address). We will never sell your information to a third party.

You can unsubscribe at any time at the bottom of a newsletter and it will take immediate effect.

We use Mailchimp as the service provider for our newsletter. Their privacy policy is available at www.mailchimp.com/legal/privacy/

Mailchimp automatically place single pixel gifs, also known as web beacons, in every email containing the newsletter sent by us. These are tiny graphic files that contain unique identifiers that enable Mailchimp and us to recognise when our Contacts have opened a newsletter email or clicked certain links. These technologies record each Contact’s email address, IP address, date, and time associated with each open and click for a newsletter email. Mailchimp use this data to create reports for us about how a newsletter email performed and what actions Contacts took.

2.7 LinkedIn

When you visit eiva.com, your visit will be shared with LinkedIn to enable us to create statistics and improve our website, measure the effectiveness of our marketing, and target ads to you. LinkedIn can combine this data with other information you have provided to them or as they have collected from your use of their services.

2.8 Leadfeeder

When you visit eiva.com, your visit will be registered with Leadfeeder in order for us to make statistics and improve our website, measure the effectiveness of our marketing, and target marketing to you.

2.9 Cookiebot

When you visit eiva.com, your visit will be registered with Cookiebot who stores your cookie consent state.

2.10 Hotjar

We use Hotjar in order to better understand our users’ needs and to optimise this service and experience. Hotjar is a technology service that helps us better understand our users’ experience (eg how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices. This includes a device's IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymised user profile. Hotjar is contractually forbidden to sell any of the data collected on our behalf.

For further details, please see the ‘about Hotjar’ section of Hotjar’s support site.

2.11 Zoom

When attending an EIVA LIVE webinar on Zoom, your visit will be registered. Zoom uses cookies or similar technologies to analyse trends, administer and track your movements. Zoom gathers information about where you access Zoom and how you use it.

For further details, please see Zoom's cookie policy.

Personal information is never shared with third parties unless you explicitly give us your consent to do so. We do not collect personal information unless you have provided your information by registering, buying products, participating in a survey or the like. Personal information is used to complete the purchase or accomplish the service for which the information was provided. Personal information is also used to gain more knowledge about you and other users of our website as further described in Article 2 of this Cookie and Privacy Policy.

3.1 Contact regarding personal information

If you would like access to the information registered about you in our system, please contact us. If incorrect data is registered, or if you have other objections, please contact us. Under the provisions of the Danish Privacy Act, you have the right to access information registered about you, and you may object to having your data registered. 

3.2 Protection of personal information

In accordance with the Danish Privacy Act, your personal information must be saved securely and confidentially. We save your personal information on computers which have limited access and which are stored in controlled facilities. Our security measures are inspected regularly to assess if your personal information is being handled securely and in continued consideration of your rights as a user. We cannot, however, guarantee 100% security when transferring data via the Internet. This means that there may be a risk that others can gain unjustified access to your information when data is transmitted and stored electronically. Therefore, you provide your personal information at your own risk. Personal information is deleted or made anonymous when the purpose for which it was collected is no longer relevant. The rapid development of the Internet means that changes in our processing of personal information may be necessary. We therefore reserve the right to update and amend these guidelines for treatment of personal information. Under the provisions of the Danish Privacy Act, you have the right to access information about personal information relating to you. If  the information or data processed about you is incorrect or misleading, you have the right to demand that it be corrected, deleted or blocked. You may at any time object to our treatment of your personal information. You can also at any time withdraw your consent, and you have the right to complain about the treatment of information and data relating to you. Complaints are to be submitted to the Danish Data Protection Agency, cf. the Danish Privacy Act § 58, paragraph 1 (Datatilsynet, Carl Jacobsens Vej 35, 2500 Valby, Denmark). 

In accordance with the General Data Protection Regulation (GDPR), when in contact with job applicants, depending on the stage of the recruitment process a candidate has reached, candidate data will handled and processed differently and differing rights will apply. 

4.1 When we get an application

Data

• We will keep application until application process is completed but for a maximum of 90 days
• We plan to contact you as soon as possible, typically within 30 days
• We maintain a list of applicants and their status in the application process
• Data will be used for recruitment purposes only
• Data will not be shared outside EIVA without consent from you

Processing

• Your application will be considered your consent to data storage and processing as described here.

Rights

Your rights can be exercised by contacting dpo@eiva.com. You have the right to:

• Withdraw consent
• Be partly or fully forgotten
• Rectify data or get a copy
• Restrict processing
• Be kept informed about the processing of your data

4.2 When hiring a candidate

Data

• We will keep your application in our restricted archive on personnel
• We will keep the contract in our restricted archive on personnel

Processing

• According to EIVA internal processes

Rights

• According to the contract

4.3 When a candidate is NOT hired

Data

• We will keep your name, email, and phone number if there could be need to contact you
• All other data, including your application, will be erased within 7 days

Processing

• None

Rights

Your rights can be exercised by contacting dpo@eiva.com. You have the right to:

• Rectify data or get a copy
• Be fully forgotten